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Policy
It is the policy of PIC to promote safety when an environmental factor impact the day to day working of the agency. If PIC offices are closed for safety reasons full and part time employees will be granted up to three days of paid leave.
Practice
- Closures
- During unusual, inclement weather, natural disaster or catastrophic event, the Executive Director or designee may curtail some or all of PIC services where it appears that employee’s safety may be compromised.
- Emergency Communications
- The emergency communication system will be utilized to inform staff of changes to the typical workday.
- All staff are responsible for providing current contact information for the emergency communication system (Remind). The agency will maintain current contact information for all staff.
- PIC will provide an emergency number to call for updates.
- Leave Accounting
- When an emergency closure occurs, staff will record their regularly scheduled time on their time sheet with a note indicating emergency closure.
- Staff who have requested and were granted leave will utilize PTO as per the approved leave.
- Staff who were not scheduled to work are not affected by the closure and receive no leave as they were not expected to be working on that day.
- Delayed Opening or Early Closure
- The agency may be on a shortened daily schedule due to extraordinary circumstances in which determining the risk is not possible before the beginning or end of the workday.
- Delayed openings or early closures are treated as a regular workday and staff will not utilize PTO for the hours effected by the delay if they were in work status at the time of the closure.
- If a staff member opts to not report to work on a day with a delayed opening or early closure, then PTO will be utilized for the full time the staff member was scheduled to work.
- Staff may be instructed work from home or telecommute during such emergency event.