Personal Cell Phone Stipend

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Revision/Review Date Board Approval Date Effective Date

Policy

PIC requires cell phones for the use of employees who have jobs that necessitate frequent absences from their offices and whose jobs depend on regular communication with their supervisors, staff and office personnel.

Practice

  1. Criteria for required cell phone are as follows:
    1. Job responsibilities that require a quick response time, i.e., responsible for young children and potential personal safety issues.
    2. Need to travel in the performance of the job.
    3. Key administrative personnel who need to be available to staff not only during traditional work hours but outside of typical hours of operation.
  2. Cell phone usage has become universal in today’s world.  Therefore, PIC will support individual’s use of private cell phones for work purposes by providing a cell phone stipend.  The amount of the stipend will be determined by the Executive Director and be paid monthly.  
  3. Full time or 1.0 FTE employed staff who are required to have a cell phone will receive the full amount of the stipend.  Staff who work less than 1.0 FTE will receive the stipend prorated by their FTE status.
  4. Any changes to an individual’s cell phone contract must be updated by completing a new stipend request.
  5. All staff using personal electronic devices including smart phones must sign a Bring Your Own Device form.
  6. Application Process
    1. Direct service and key administrative staff will complete application for Cell Phone Stipend. 
    2. The application will be approved as meeting the criteria by the Executive Director or designee.
    3. Direct service and key administrative staff who are issued a PIC cell phone, are not eligible for a cell phone stipend.
  7. Selection Process
    1. All applicants whose job description indicates direct service duties that include home-based service delivery will be eligible for the stipend.
    2. Staff will complete the application or request annually by June 15th of each year to receive the stipend.