Equal Employment Opportunity

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Board Approval Date Effective Date

Policy

PIC will provide equal employment opportunity without regard to race, sex, age, disability, religion, parenthood, marital status, change in marital status, color, national origin, pregnancy, membership in the Uniformed Services or any other basis prohibited by law.  PIC will provide reasonable accommodations based on disability or religion as required by law.

Practice

  1. Applicability
    1. This policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs and all other conditions and privileges of employment in accordance with applicable federal, state and local laws.
    2. There may be circumstances where gender is a bona fide occupational qualification and will be considered in a hiring decision
  1. Accommodation for mental or physical disability
    1. PIC will provide reasonable accommodations to a qualified individual with a disability, as defined by the ADA, who has made PIC aware of his or her disability, provided that such accommodation does not constitute an undue hardship on PIC.
    2. Employees or applicants who desire an accommodation under this policy must submit a written Request for Accommodation, to HR.
    3. HR, the employee, and the employee’s supervisor will engage in a good faith interactive process to determine if a reasonable accommodation can be made without undue hardship on PIC.  An Executive Director will make the final decision regarding an accommodation.
  1. Responsibilities
    1. Management is primarily responsible for seeing that PIC’s equal employment opportunity policies are implemented, but all members of the staff share in the responsibility for assuring that, by their personal actions, the policies are effective and apply uniformly to everyone.  
  1. Questions or Complaints
    1. Questions or complaints regarding this policy should be directed to HR.
  1. Definitions 
    1. As used in this policy, the following terms have the indicated meaning and will be adhered to in relation to this policy:
    2. “Disability” refers to a physical or mental impairment that substantially limits one or more major life activities of an individual. An individual who has such an impairment, has a record of such an impairment, or is regarded as having such an impairment is an “individual with a disability.” 
    3. A “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the employment position which the individual holds or for which that individual has applied. 
    4. “Reasonable accommodation” means making existing facilities readily accessible to and usable by individuals with disabilities, job restructuring, part-time or modified work schedules, reassignment to a vacant position, acquisition or modification of equipment or devices, adjustment or modification of examinations, adjustment or modification of training materials, adjustment or modification of policies, and similar activities. 
    5. “Undue hardship” means an action requiring significant difficulty or expense by the employer. The factors to be considered in determining an undue hardship include:
      1. the nature and cost of the accommodation; 
      2. the overall financial resources of the facility at which the reasonable accommodation is to be made; 
      3. the number of persons employed at that facility; 
      4. the effect on expenses and resources or other impact upon that facility; 
      5. the overall financial resources of the Agency; 
      6. the overall number of employees and facilities; 
      7. the operations of the particular facility as well as the entire Agency; and 
      8. the relationship of the particular facility to the Agency. These are not all of the factors but merely examples. 
    6. “Essential job functions” refers to the activities of a job that are the core to performing said job and for which the job exists that cannot be modified.