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Policy
It is the policy of PIC to grant personal leave time with pay to full and part-time employees (benefit eligible) in accordance with established practices. For the good of the agency, the Executive Director may make written exceptions to this policy with the authorization of the Board of Directors.
Practice
- Accrual
- Personal leave benefits as set out in this policy begin to accrue for all employees, except temporary employees, at hire, unless an employee has an employment contract with PIC that specifically provides terms of personal leave different from the terms provided in this policy.
- During the first year of employment, employees will accrue paid time off per hour worked according to the job classification
- Job Classifications are as follows:
- Administrative 26.67 per month or 320 hours annually
- Admin Support/Paraprofessional
- 0-2 years of employment = .138462 per hour or 288 hours annually
- 3 plus years of employment = .15384 per hour or 320 hours annually.
- “Hours worked” for this calculation includes hours paid but not actually worked such as holidays, professional development leave, or personal leave but does not include overtime hours. Paid time off benefits for exempt employees are based on 40 work hours per week and prorated for benefit eligible employees.
- Paid time off accrual will cease during any period of unpaid leave.
Request Procedures
a) Employees must request approval from their supervisor for paid time off.
b) Requests for paid time off should be made as early as possible, in order to prepare for proper coverage of job duties.
c) Supervisors may grant or deny requests for paid time off based on the best interest of PIC.
Paid Time Off Usage
a) Paid time off is intended to be taken as time off to promote good physical and mental health.
b) Paid time off hours requested and used must be consistent with hours regularly worked.
c) Paid time off may not be taken for longer than three (3) consecutive weeks or more than five (5) weeks during a three-month period. The Executive Director may allow for more time if it is not a hardship to the agency or if there is a medical reason for the extended leave.
d) Paid time off will not be approved during an employee’s last two weeks of employment.
Carry over of personal leave
- Employees may carry over 480 hours of paid time off from one fiscal year to the next or cashed out at the discretion of the Executive Director depending on budgetary restraints.